Essential Tips for Designing and Presenting PowerPoint Presentation

PowerPoint has become a popular workplace communication tool. I love PowerPoint since it is very easy for me to create something for a presentation for my audiences. Below are some tips about designing and presenting PowerPoint presentation.

The Basic Thing

The best PowerPoint slides will likely be worthless without the presenter. The slides are meant to support the narration of the speaker. The slides on screen are only part of the presentation, and not the primary part. You are the focus when you’re presenting, no matter how interesting your slides are. And you don’t always need a slide. Should there be a point in your presentation whenever you do not require one, inserts a black slide in your PowerPoint file, so your screen will appear blank at that time.

Organizing and Developing the Presentation

Organize and display your content so that everything is clear. Develop your presentation with the content first, in advance of selecting the design. By making an outline first, you are sure that the content of the presentation is solid before you are concerned with the aesthetic elements.

For trainings, there is normally a guidebook given to individuals. Your presentation isn’t just to become viewed on the screen, but in print too. It’s better to create a document which highlight your material in the presentation, and then expands on that content material. You don’t need to fill your PowerPoint slides with all that textual content. Try to not use dark backgrounds, or other style component that do not printed nicely.

It is better to use fewer fonts, colors, and pictures on the slide. Keep in mind, the most essential part of any presentation will be the content material, not the graphical attraction.

General Formatting Guidelines

Use three to five textual content slides for each idea. And one primary idea for each slide. Six to seven phrases for each line. Six to seven lines for each slide.

Choose general fonts inside your slide. This to make sure that your presentation is visible from the various PC. Use two or three fonts inside a presentation. It is also possible to create a really attractive presentation with just one font. To make it more fascinating and clear between headings and sub-headings, use various font size, bold, and Italic fonts. Emphasize important parts by highlighting, circling, or underlining them.

Minimal Is Better

Less is more.

Probably the most efficient slides are brief, towards the point, and legible. At most, your audience will only be look at one slide for few minutes. There is not a lot time for rereading. The information has to be accessible in one look.

Too much information, too many colors and graphics could make it difficult for viewers to comprehend your presentation. Transitions, text fly-ins, and animations might reduce the professionalism of your slides.

Limit the number of slides according to time you have for your presentation.

Adding Effects and Images to Add Value

Even though you can maintain interest by using fascinating transitions, do not be tempted to use of a more than one effect each time. Do not go overboard on results. A great presentation is according to you, not in your special results. Unique effect is similar to graphics; they should impact the presentation not detract in the presentation.

Compress the media in your presentation to smaller file size. Remember to ensure graphic images add value for your presentation, not to detract from it. Don’t include unrelated graphics. Also, graphics can use a lot of memory. Test your images to ensure they maintain high quality when projected on the larger display.

Check the Misspelled Words

Misspelled or improperly utilized words make the audience question the presenter’s intelligence, trustworthiness, or attention to detail. Make sure to proofread your presentation.

More Tips

PowerPoint has a feature that enables you to move quickly and seamlessly to any slide inside your presentation. You need to know the slide numbers. The simplest method to print a list from the slide figures and associated slide titles is to go to the Outline View and collapse the details for every slide. To jump to any slide, just enter the slide number on the keyboard and press the Enter key. This will directly move you to that slide.


Author: Effi (

To download the background, please right click on the image above and choose 'Save Image As...' provides backgrounds and templates for PowerPoint and Keynote presentation. You can use them to enhance your your personal or client projects. The new backgrounds and templates are added every week.

Simply add your own title information, a photo or graphic image on the templates or backgrounds. You also can use them for school projects, or as sermon and music worship background for your church services. All backgrounds and graphics are optimized for popular digital projectors using PowerPoint, Keynote, EasyWorship, and others.

We offer you PowerPoint templates and backgrounds for free, to help you make the perfect presentation. You can download and use my backgrounds and images for personal use or client project.

If you need a copy of the image without a watermark, please contact me for further information.

How to Apply Background Picture in PowerPoint

Click the slide that you want to apply a background style to. On the Design tab, in the Background group, click Background Styles, then click Format Background. Click Fill, then click Picture or texture fill. To insert a picture from a file, click File, and double-click the picture that you want to insert. Click Close.

How to Apply Background Picture in Keynote

Open the Inspector, go to the second tab (Slide inspector), then click the Appearance sub tab. Click Choose on the Image fill option, and choose your image.

License: All images available here are for personal use only. Commercial usage are not allowed. The copyright belongs to the Author. We are not responsible for the content of this Publisher's Description. Do not use any of images here in violation of applicable laws. If you find any problem with certain image, please use our contact page for enquiries about removing those image.

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